Constitution and By-Laws
CONSTITUTION AND BY-LAWS OF THE FBI NATIONAL ACADEMY ASSOCIATES OF THE STATE OF UTAH
AS AMENDED FEBRUARY, 1988
AMENDED OCTOBER 2004
AMENDED APRIL 2021
AMENDED NOVEMBER 2024
PREAMBLE
To promote and make permanent those friendships and relationships arising from attendance of the F.B.I. National Academy, and to strive toward advancement of the profession of law enforcement generally this Association is organized. We hereby dedicate the functions of this organization together with the ability and resources of its membership to the following:
PURPOSE
To uphold, support, and defend the Constitution of the United States. To protect our country against any and all enemies, whether foreign or domestic. To promote training programs in all duly constituted law enforcement agencies within the State of Utah, holding available to such agencies the benefit of training received at the F.B.I. National Academy. To cooperate with the Federal Bureau of Investigation in every way possible. To encourage and assist in the enlightenment and education of the general public. To cooperate with all law enforcement officers and the general public in all matters of mutual interest: namely, the detection and prevention of crime, the apprehension and punishment of criminals, the exchange and dissemination of ideas and information, to pledge and strive for the highest degree of respect for and the maintenance of law and order, and to conduct ourselves in a manner that will lend dignity and credit to the law enforcement profession.
ARTICLE I
SECTION I. THE NAME OF THE ORGANIZATION SHALL BE
UTAH CHAPTER F.B.I. NATIONAL ACADEMY ASSOCIATES
ARTICLE II
SECTION I. TERM OF THE ORGANIZATION
The term of this Association shall be perpetual.
ARTICLE III
SECTION I. MEMBERSHIP
Membership in this Association shall be limited to the following:
- ACTIVE MEMBERS: Individuals who have satisfactorily completed the prescribed course of instruction in the FBI National Academy. Members in good standing with the FBI National Academy Associates, Inc., who are currently employed as full-time paid law enforcement officers in the State of Utah;
- ACTIVE RETIRED MEMBERS: Individuals who have satisfactorily completed the prescribed course of instruction in the FBI National Academy. Former active member of any Chapter of the FBI National Academy Associates, Inc., who have honorably retired from a law enforcement agency.
- ACTIVE OR ACTIVE RETIRED SPECIAL AGENTS of the FBI who have served as National Academy Counselors, National Academy Coordinators, Executive Managers, or Special Agents-in-charge of a Field Office or others who have been directly involved as appointed full-time administrators of the National Academy program at FBI headquarters. Active and Retired Special Agents, who otherwise qualify for membership, shall not be eligible to hold elective office.
- ACTIVE OR RETIRED SPECIAL AGENTS of the FBI who have been involved with, and/or have supported the National Academy Program may be nominated for membership by the Association. The Association must forward any such nomination along with supporting documentation of the nominee’s support, service and/or involvement in the FBI National Academy Program to the National Executive Board of the FBI National Academy Associates for review and approval of the nominated Special Agent’s membership.
SECTION II. DUES
The dues or assessments of this organization shall be payable around the first of each calendar year through the National Offices of the F.B.I. National Academy Associates, which yearly assesses both National and Utah Chapter dues.
The portion of the yearly dues assessed by the Association shall be established by the Executive Board based on the two-thirds majority of all Board members.
SECTION III. SUSPENDED FROM MEMBERSHIP
Membership in this Association shall be automatically suspended:
- Upon non-payment of or non-compliance with any required dues or assessments.
- Upon participation in activity unworthy of or inimical to the best interest of law enforcement, as evidenced by any dismissal from any law enforcement agency based upon misfeasance or malfeasance, or by a majority vote of the membership present at any meeting of the Association.
- Upon participation in activity unworthy of or inimical to the best interests of the F.B.I. National Academy, as determined by a majority vote of the membership present at any meeting of the Association.
- Upon participation in activity unworthy of or inimical to the best interests of the Federal Bureau of Investigation when so decided administratively by that Bureau.
- Whenever so deemed advisable by a majority vote of the membership present at any meeting of the Association.
SECTION IV. NOTIFICATION OF SUSPENSION
It shall be the duty of the President to notify any suspended member of any suspension action pertaining to said member.
SECTION V. REINSTATEMENT OF SUSPENED MEMBER
Upon elimination or removal of the cause of suspension or denial of membership, a member may be reinstated to good standing in the Association by a majority vote of the membership present at any meeting of the Association.
ARTICLE IV
SECTION I. OFFICERS OF THE ASSOCIATION
The officers of this Association shall be;
- President
- First Vice President
- Second Vice President
- Secretary/Treasurer
- Immediate Past-President
These officers shall be known as the Board of Governors and/or the Executive Board.
ARTICLE V
SECTION I. ELECTION OF OFFICERS OF THE ASSOCIATION
The officers of this Association shall be elected at the Fall annual meeting of the Association and, with the exception of the Secretary/Treasurer, shall serve for a period of four (4) years from the date of their election, moving through the positions of Second Vice President, First Vice President, President, and Immediate Past-President each year until fulfilling the position of Immediate Past-President, or until such a time as their successors have been duly elected and qualified. Nominations shall be made from the floor until the membership, by a majority voted of those present, shall effect a change.
The position of Secretary/Treasurer will serve for a period of five (5) years and, with the approval of the other members of the Executive Board, may remain in that position for a maximum of ten (10) years without the need to be re-elected. At the end of the two 5-year terms, or at any time after the first 5-year term, if the Secretary/Treasurer wishes to resign or is asked to step down by the Executive Board, a new Secretary/Treasurer will be elected at the next Fall annual meeting by the process described above.
To maintain a fair, unbiased Board and to have no perceived agency having an advantage over another, no agency may have more than one member on the Board at a time unless one of the members is retired.
SECTION II. PROCEDURE OF ELECTION OF OFFICERS
The officers of this Association shall be elected by majority vote. All members in good standing who are present at the Fall Conference are eligible to vote. If there is more than one nomination for a position on the Board, elections shall be determined by a count of secret ballots.
Votes will be tallied by two of the Board members and the results given to the President for announcement to the members.
SECTION III. PROCEDURE IN ABSENCE OF RANKING OFFICERS
When the office of the President becomes vacant, the First Vice-President shall assume responsibilities of the Office of President. If the office of both the President and First Vice President becomes vacant, the Second Vice President shall assume the responsibilities of the President. If the office of President, First Vice President, and Second Vice President become vacant, the Secretary/Treasurer shall notify the membership and shall arrange for and issue a call for a meeting of the membership at which time a member shall be selected to serve as President until the next annual meeting.
SECTION IV. REMOVAL FROM OFFICE OF ELECTED OFFICERS
An officer of the Executive Board may be removed from their elected position for any of the following reasons:
- Upon suspension from membership as outlined in ARTICLE III, SECTION III of this Constitution and By-laws.
- Not fulfilling the duties of their office as outlined in ARTICLE VI, SECTIONS I – III of this Constitution and By-laws.
- Non-participation in more than 50% of the Executive Board meetings and/or annual meetings (conferences) of the Chapter during a one-year period.
When an elected officer is removed from the Executive Board, the remaining active elected officers of the Executive Board will rotate into the next position on the Board until the vacancy left is filled. The remaining vacant positions will be filled by the election at the next Fall annual meeting by the process outlined in ARTICLE V, SECTIONS I and II of this Constitution and by-laws.
ARTICLE VI
SECTION I. DUTIES OF THE ELECTED OFFICERS
The President shall:
- Preside at all meetings of the Association.
a. In conducting meetings of the Association, the President’s decision shall be final unless otherwise provided for by this Constitution.
b. The President’s decision may be reversed by a majority vote of the membership present. - Appoint all pro tem officers in cases of absentees.
- Have the authority to call special meetings on behalf of the Association.
a. The President shall notify the membership of the date, time, place, and purpose of the special meeting. - Monitor all financial obligations against the organization with the Secretary/Treasurer.
- The President shall appoint the members of all committees deemed necessary by the Board.
a. The President shall be a member of all committees. - The President, with assistance from the Board, shall review and interview all FBINA candidates to ensure standards are met, to ensure equal distribution of allotments, and to prevent the Chapter from being penalized.
a. Protocols will be in writing and the membership will be notified of the process.
SECTION II. SECRETARY-TREASURER
The Secretary/Treasurer shall:
- Collect all income, disburse all assessments against the Chapter, and give a financial report to the membership during the Fall annual meeting.
- Have the authority to disburse monies for incidental expenses such as stationery, mailing, printing, etc.
- Place all unexpended money in a fund to the credit of the Association.
- Make a monthly accounting of all revenue and expenses, including appropriate documentation, to the Executive Board.
- Arrange for a yearly outside review of the finances and share the outcomes of that review with the Executive Board and any active member who requests a copy.
- Prepare, or arrange to have prepared, the yearly taxes of the Chapter.
- Keep the minutes of all meetings.
- Perform any other duties required by the President.
SECTION III. VICE-PRESIDENT
The First Vice-President shall:
- Serve as the Youth Leadership Program (YLP) Coordinator for the Chapter. Coordination can be done directly, or through an approved committee. In that capacity, the First Vice-President will:
a. Ensure that notification of application deadlines for the YLP are sent out and that all requests for information and applications are fulfilled.
b. Compile all applications received for the YLP and extend interviews to all qualified candidates.
c. Arrange for the Executive Board to meet and conduct interviews of all qualified candidates.
d. Tally scores of interviewees according to National YLP guidelines.
e. Inform all candidates of their acceptance or non-acceptance into the YLP following the completion of the application process and interviews.
f. With the assistance of the FBI Liaison assigned to the Chapter, ensure the accepted YLP candidate’s application and application fees are forwarded to the National YLP by the set deadlines.
g. With the assistance of the Secretary/Treasurer, ensure that all travel arrangements for YLP are made and reimbursed. - In the absence of the President, the First Vice-President will preside at all meetings of the Executive Board and/or Chapter.
- The First Vice-President will assist with the annual conferences of the Chapter.
- The First Vice-President will perform any other duties as requested by the President.
SECTION IV. 2nd VICE-PRESIDENT
The Second Vice President shall:
- In the absence of the President and the First Vice-President, the Second Vice President will preside at all meetings of the Executive Board and/or Chapter.
- Assist with the annual conferences of the Chapter.
a. Be in charge of supplying and running the Hospitality Room at the Chapter conferences. - The Second Vice President will perform any other duties as requested by the President.
SECTION V. IMMEDIATE PAST-PRESIDENT
The Immediate Past-President shall:
- Assist with the annual conferences of the Chapter.
- Perform any other duties as requested by the President.
SECTION VI. BOARD OF GOVERNORS AND/OR EXECUTIVE BOARD
The President, First Vice President, Second Vice President, Secretary/Treasurer, and Immediate Past-President shall be deemed and regarded as the Board of Governors and/or the Executive Board. They shall establish by-laws consistent with this Constitution, which shall govern this organization unless disapproved by a majority vote of the membership present at any meeting of the Association.
ARTICLE VII
SECTION I. FISCAL MATTERS
- NOT FOR PROFIT STATUS: All funding and fiscal management of the Association shall be in accordance with the U.S. Internal Revenue Serve Statutory provisions associated with not-for-profit organizations and the State of Utah not-for-profit corporation laws.
- ADMINISTRATION OF FUNDS: Revenues received by the Association will be administered under the direction of the Executive Board.
- FISCAL LIMITATIONS: The officers of the Association do not have the authority to incur any indebtedness exceeding the annual income derived from the dues, other assessments, or other available funds that have been authorized.
ARTICLE VIII
SECTION I. COMMITTEES
All committees not otherwise provided for by this Constitution shall be formed by the President. All committee members may serve without term limits at the discretion of the President/Executive Board.
ARTICLE IX
SECTION I. SERGEANT-AT-ARMS
When necessary, the President shall appoint a member of the Association as Sergeant-At-Arms for the purpose of preventing any unauthorized person (s) from attending meetings and to establish and maintain order.
ARTICLE X
SECTION I. ORDER OF BUSINESS
The order of business shall be as follows:
- Calling the meeting to order
- Reading the minutes of the previous meeting
- Communications
- Report of Committees
- Nomination and election of officers
- Installation of officers
- Unfinished business
- New business
- Formation/Discharge of committees (as needed)
- Adjournment
ARTICLE XI
SECTION I. CHANGES AND AMENDMENTS TO THE CONSTITUTION
Any changes and amendments to the Constitution may be made by a majority vote of the members present at any meeting of the Association.
SECTION II. DISSOLUTION
Upon the dissolution of this Association, the Board of Governors shall, after paying or making provision for the payment of all the liabilities of the Association, dispose of all the assets of the Association exclusively for the purposes of the Association. Disposal shall be to an organization or organizations organized and operating exclusively for charitable or educational purposes that, at the time of disposal, qualify as an exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding section of any successor Internal Revenue Code.
The Constitution and by-laws of the Association shall be further amended in any particular to comply with the requirements of the Internal Revenue Code incident to the granting of tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986.
ARTICLE XII
SECTION I. MEETINGS OF THE ORGANIZATION
Meetings of the Association shall be defined as those meetings, luncheons, and conferences to which the entire membership is invited to be in attendance and are notified of the meeting.
FBINAA
Mailing Address
5425 West Amelia Earhart Drive
Salt Lake City, UT 84116
Fax: (801) 579-4796
www.utahfbinaa.org